The Administrative Assistant is responsible for supporting the Program Director to help him stay organized and complete tasks that will allow him to focus on more advanced responsibilities. The Administrative Assistant’s will organize meetings for the Program Director, greeting office visitors and composing documents on behalf of the Program Director.
The Administrative Assistant is a salaried position and will have the following additional assignments and duties:
· The Administrative Assistant shall be supervised by and reports to the Program Director
· The Administrative Assistant will report for work on time Monday thru Friday 4:00 pm to 8:00 pm
· Proficient in Microsoft Word, Excel, PowerPoint, Publisher, and other similar products
· Able to effectively and efficiently keep all administrative files appropriately labeled and assembled in a fashion for easy access to them
· Effective and superior communication skills
· Able to maintain confidentiality, while executing functions including but not limited timesheets
· The Administrative Assistant shall not share personnel prioritized information with any other staff or consultants or any other person/entity without prior permission from the Program Director
· The Administrative Assistant shall be able to type, at a minimum, 25 WPM
· Answer phones and greet visitors
· Schedule appointments and maintain calendars
· Schedule and coordinate staff and other meetings
· Collate and distribute mail
· Prepare communications, such as memos, emails, invoices, reports and other correspondence
· Write and edit documents from letters to reports and instructional documents
· Create and maintain filing systems, both electronic and physical
· Manage accounts and perform bookkeeping as needed
· And any other professional workplace duties requested by the Program Director
· Effective Communication
· Maintain time sheets
Job Type: Part-time
Pay: From $1,560.00 per month
Schedule:
- 4 hour shift
Ability to commute/relocate:
- South Holland, IL 60473: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
